The 2019 Ambassadors Fund for Cultural Preservation Now Open

The U.S. Embassy is accepting call for proposals for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2019 Small and Large Grants Program.  The deadline for submitting project proposals to the Embassy is December 3, 2018.

Through the AFCP program, the U.S. Department of State supports projects that preserve  major ancient archaeological sites, historic buildings and monuments, and major museum collections that are accessible to the public and protected by law in the host country.  Appropriate project activities may include:

  1. Preventive conservation (addressing conditions that damage or threaten the site)
  2. Stabilization (reducing the physical disturbance [settling, collapse, etc.] of a site)
  3. Conservation (addressing damage or deterioration to a collection or sites)
  4. Consolidation (connecting or reconnecting elements of a site)
  5. Anastylosis (reassembling a site from its original parts)
  6. Restoration (replacing missing elements to recreate the original appearance of a site, usually appropriate only with fine arts, decorative arts, and historic buildings)

Eligible  Applicants:

  1. Must be non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations.
  2. Must be able to demonstrate the requisite experience and capacity to manage projects to preserve cultural heritage.
  3. Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting full applications.  It is mandatory for applicants to have a DUNS and SAM.gov registration unless they meet one of the exemptions specified in the Federal Assistance Directive (http://a.m.state.sbu/sites/OPE/FA/SitePages/Policy.aspx).  The DUNS/NCAGE/SAM.gov process can take weeks/months, especially for non-U.S. applicants.  Applicants may acquire DUNs numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at http://fedgov.dnb.com/webform. Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. SAM is the official, free on-line registration database for the U.S. government.  SAM.gov replaced the Central Contractor Registration (CCR), the Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS) in July 2012.  SAM.gov collects, validates, stores, and disseminates data in support of federal agency acquisition and grant award mission.  Registration in SAM is free: http://sam.gov

Project applicants must include or address the following:

  1. Full and complete Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project basics, including title, project dates, location, and site
  3. Project applicant information, including contact information, DUNS Number, and SAM registration status
  4. Project location
  5. Law(s) protecting the site or collection (citations only)
  6. Project purpose that summarizes the project objectives and desired results
  7. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection
  8. Project activities description that presents the project tasks in chronological order (Note: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort)
  9. Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them
  10. Project participant information, including resumes or CVs of the proposed project director and key project participants
  11. Statement of importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site or collection
  12. Statement of sustainability outlining the steps or measures that will be taken to maintain the site or collection in good condition after the AFCP-supported project is complete
  13. Detailed project budget, demarcated in one-year budget periods (2019, 2020, 2021, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs
  14. Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items
  15. Attachments and supporting documents including, a minimum and required, five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in case of a site or object, show the urgency or need for the proposed project (collapsing walls, water damage, etc.), any  historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project

All eligible applicants must submit their proposals via email to BelmopanPA@state.gov no later than December 3, 2018. Any proposals submitted after this time will not be accepted.