The Bureau of Educational and Cultural Affairs (ECA) of the U.S. Department of State announces an open competition for organizations to submit applications to participating U.S. embassies for funding through the U.S. Ambassadors Fund for Cultural Preservation (AFCP) to carry out an individual project to preserve cultural heritage in a specific priority country. Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. government. Full implementation of this program is subject to the availability of funds. Please follow all instructions below.
The U.S. Embassy in Belize is now accepting applications for the 2024 U.S. Ambassadors Fund for Cultural Preservation (AFCP). The deadline for submitting applications is December 29, 2023. Please carefully read this Notice of Funding Opportunity in its entirety for details on the requirements.
Federal Award Information:
Funding Opportunity Title: U.S. Ambassadors Fund for Cultural Preservation Grants Program
This notice is subject to availability of Fiscal Year 2024 funds.
Notice of Funding Opportunity: PDF File
The following entities are eligible to apply:
Eligible project applicants include reputable and accountable non-commercial entities that can demonstrate that they have the requisite capacity and permission to manage projects to preserve cultural heritage. This may include non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code. Past AFCP award recipients may submit applications for continuation funds under this opportunity. The AFCP will not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous AFCP awards.
In order to be eligible to receive an award, all entities must be registered and active in the U.S. government’s System for Award Management (SAM) on www.SAM.gov. Please see further below for information on how to obtain this registration.
The AFCP Grants Program supports the preservation of archaeological sites, historic buildings and monuments, museum collections, and forms of traditional cultural expression, such as indigenous languages and crafts. Appropriate project activities may include:
Applications for projects that do one or more of the following will receive preference:
Sites and Objects that have a Religious Connection: The AFCP award may include religious objects and sites under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical, or other cultural (not religious) criteria.
Ineligible Activities and Unallowable Costs:
AFCP does not support the following activities or costs, and applications involving any of the activities or costs listed below will be deemed ineligible:
Awarded projects must publicly recognize U.S. government support, for example, in signage, pamphlets, websites, etc.
Cost Sharing or Matching:
There is no minimum or maximum percentage of cost participation required for this competition. When an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.
Application Submission and Review Process:
There are two stages of project approval: 1) a preliminary concept note, and 2) only for those concept notes approved for the next step, a full application.
Round 1 Concept Note Requirements (Deadline to the U.S. Embassy: December 29, 2023):
Each concept note submission must include:
Round 2 Full Application Requirements (Please note that this only applies to selected applicants from Round 1):
The U.S. Embassy will invite those selected in Round 1 to submit full applications. The applications must fully satisfy the program objectives, funding areas and priorities, and eligibility requirements. Furthermore, to be considered complete, they must include:
From the implementer:
The U.S. Embassy will submit all fully completed and eligible applications to The Cultural Heritage Center (Center) in the Bureau of Educational and Cultural Affairs at the U.S. State Department for the worldwide competition.
The Center will begin its formal review of concept notes in early 2024. It will review and select Round 1 project concept notes and full project applications (Round 2) in consultation with the regional bureau public diplomacy offices and taking into consideration the program objectives, funding areas and priorities, and other application requirements. The Center may deem concept notes and full applications ineligible if they do not fully adhere to AFCP 2024 Grants Program objectives, requirements, and other criteria stated herein.
ECA will announce the results of the AFCP 2024 Grants Program to U.S. Embassies worldwide once the Department’s FY 2024 funding levels are established and a congressional spend plan is approved. It will also send information describing the process for executing AFCP awards. Note: These notifications are not authorizations to begin performance. The period of performance begins once a countersigned DS-1909 is received by the U.S. Embassy from the grantee.
Concept Note/Application Submission Information:
Application Closing Dates:
1st Round (Concept Note): December 17, 2023.
2nd Round (if selected, Full Application): March 2024.
Period of Performance:
The period of performance begins upon the Grants Officer’s signature and the awardee’s countersignature on a Notice of Award. A Notice of Award notifies an award recipient that an award has been made and that funds are available for use during the specified award period. Failure to produce a complete Notice of Award package may result in the nullification of the award.
Performance and Deliverables:
AFCP 2024 award recipients must submit performance progress reports, federal financial status reports, and final reports on time as specified in the Notice of Award. In cases where the proposed public diplomacy or other expected impacts may not be fully realized at the immediate conclusion of the project, the Center may request continued voluntary reporting on specific topics. The Center may compile this information into reports to U.S. Congress and other documents.
An implementing partner must be registered in the U.S. government’s System for Award Management (SAM) prior to receiving U.S. federal assistance unless they meet one of the exemptions specified in the Federal Assistance Directive. The SAM registration process, which requires either a Commercial and Government Entity (CAGE) or a NATO Commercial and Government Entity (NCAGE) code, can take weeks or months, especially for non-U.S. applicants. Non-U.S. based applicants may request an NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. SAM will assign a Unique Entity Identifier (UEI) automatically to any entity registering or renewing its record in the system. Registration in SAM is free: https://sam.gov/
Disclaimer: Issuance of this funding opportunity does not constitute an award commitment on the part of the AFCP program or the U.S. government. The Center reserves the right to waive program formalities and to reduce, revise, or increase project scopes and budgets in accordance with the needs of the program and the availability of funds.
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